Privacy Policy

At Khmernokor HRM, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data in connection with our Human Resource Management (HRM) System. By using the HRM System, you consent to the practices described in this policy.

Information We Collect

We collect personal and organizational data to provide and improve our HRM system's features and functionalities. The information we may collect includes, but is not limited to:

• Employee profiles: Name, contact details, department, position, etc.
• Attendance and shift details: Including QR code and NFC-based attendance marking, as well as location data (for geolocation-based attendance tracking).
• Payroll information: Salary, deductions, allowances.
• Performance evaluation data.
• Training records and certifications.
• Recruitment data.
• Financial information: Expenses, income.
• Asset and document management details.
• Internal communication records.
• Event and meeting schedules.
• System-generated notifications.

How We Use Your Information

We use the information we collect to:

• Provide HRM system features such as payroll management, performance tracking, attendance (including QR code, NFC-based, and geolocation-based), recruitment, and more.
• Customize your experience based on roles, departments, and permissions.
• Process financial transactions and payroll.
• Track and manage employee performance and training.
• Organize company events, meetings, and notifications.
• Generate reports for HR and organizational analysis.
• Ensure compliance with company policies and regulations.

Location Data

The app may collect location data for specific functionalities, such as geolocation-based attendance tracking. This data is collected to verify attendance at specific locations and is only used for this purpose. Location data is securely stored and is not shared with third parties.

Data Retention

We retain your personal information as long as necessary to fulfill the purposes outlined in this policy, including legal, accounting, or reporting requirements. Once data is no longer required, it will be securely deleted.

Data Security

We implement industry-standard security measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. These include encryption, access control, and secure data storage.

Sharing Your Information

We do not sell, trade, or rent your personal information. However, we may share your data with trusted third-party service providers who assist in delivering HRM services (e.g., payroll processors, training vendors). We ensure that these third parties adhere to strict privacy and security protocols.

Access to Your Information

You have the right to access, update, or delete your personal information in the HRM system. To request any changes to your data, please contact the system administrator or HR department.

Third-Party Links

The HRM system may contain links to external websites or services. We are not responsible for the privacy practices of these third parties and encourage you to review their privacy policies.

Children’s Privacy

Our HRM system is designed for use by employees of all ages, including those under the age of 18, as permitted by applicable labor laws. We ensure that any personal data collected from employees under 18 is handled in compliance with legal requirements. This includes obtaining any necessary consent from parents or guardians, where required.

If you have any concerns regarding the data of employees under 18, please contact us at angkosal@gmail.com for further assistance.

Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be communicated through appropriate channels, and the updated policy will be reflected in this document.

Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:
Email: angkosal@gmail.com

By using Khmernokor HRM, you acknowledge that you have read and understood this Privacy Policy.

Effective Date: 2025-01-04